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Kobayashi Travel Fund Institutes and Centers Institutes and Centers Research Laboratories & Facilities Research Programs Monthly Reports Current FY2012 Monthly Reports Previous FY2012 Reports Previous Fiscal Year Reports Policies and Procedures Committee Memberships and Functions Policies and Procedures Overview Part I: Procedures Lobbying Disclosure Act Material Transfer Agreements (MTA) Off-Campus Research Projects Patents Pre-award Costs Pre-Proposal Procedure Principal Investigators and Project Directors Prior Approval Program for Grants and Contracts Professional Effort Proposal Security Publications Research Agreements with Industry MBE & WBE Utilization Total Project Cost Travel Travel and Equipment Proposal Submission Part II: Awards Part III: Miscellaneous Postdoctoral Scholars Appointment of Postdoctoral Scholars Postdoctoral Scholars Policy Statement for Postdoctoral Appointments Contact Information Proposal Preparation Supplemental Materials for Proposals Budget Preparation Salary and Fringe Benefits Checklist of Proposal Contents Common Proposal Mistakes Contact Information Electronic Submissions Frequently Asked Questions Letter of Intent ND Routing Process Preproposal Procedure Proposal Preparation Overview Proposal Submission Services Proposal Writing Subcontracts and Consultants University Codes Publications Training and Outreach Events Undergrad Research Technology Transfer	Home > Policies and Procedures > Part I: Procedures > Pre-award Costs Pre-award Costs Principal Investigators/Project Directors (PI/PD) may occasionally have a need to order equipment or to expend other funds on a Federally- or non-Federally-funded project prior to the start date of an award. The University policy is to take full advantage of pre-award spending authority granted by the Federal and non-Federal agencies. Federally-Funded Projects: OMB Circular A-110 provides for the allowability of pre-award costs. Some agencies may require approval and documentation before any pre-award spending occurs. The PI/PD is encouraged to contact the Office of Research for clarification. If pre-award costs are allowed by the sponsor, appropriate expenses can be charged to a related research account, a departmental account, or a P.I. discretionary/capitalization account during the pre-award period and then transferred to the new award after it has been established. Generally, the PI/PD may incur pre-award costs 90 calendar days prior to award, or more than 90 calendar days with the prior approval of the Federal awarding agency, subject to sponsor guidelines and terms of specific award. The Federal awarding agency is under no obligation to reimburse such costs if for any reason the University does not receive an award or if the award is delayed or is less than anticipated and inadequate to cover such costs. Prior to incurring any costs, the PI/PD should send a memo for documentation to the Office of Research requesting pre-award spending on a pending award identifying the proposal and account to which the pre-award charges are to be made. The Office of Research will contact the appropriate department chair to ascertain his/her approval of the pre-award cost request. If approved by the Office of Research, the approval memo will stipulate that the advanced funding is necessary for the effective and economical conduct of the project and the costs are otherwise allowable. Non-Federally-Funded Projects: The same need for pre-award spending may arise on non-Federally-funded projects. The Office of Research will work with each PI/PD in determining the non-Federal sponsors guidelines on pre-award costs. If the sponsor allows pre-award costs, the above guidelines are to be followed. The Pre-Award Cost Approval form is available online in the Forms area of this website. Date last reviewed April 2007 View as PDF Print This Page
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Pre-award Costs