Last night NIH informed the community of changes regarding the rescheduling of peer review meetings and the opportunity to refresh applications that are reassigned to the May 2014 Advisory Council that “supersedes” the guidance provided earlier this week.
If you would like to view the NIH Revised Guidance on Resumption of NIH Extramural Activities Following the Recent Relapse in Appropriations in its entirety see NOT-OD-14-007. If you have specific questions regarding this announcement, please contact Rick Hilliard, 631-5386 or Hilliard.firstname.lastname@example.org for guidance or you may contact us more generally at email@example.com or 631-7432.
New/Updated NIH Guidance Highlights
Responding to input from applicants and reviewers, NIH has reevaluated the plans for rescheduling initial peer review meetings that were cancelled due to the government shutdown. NIH will now reschedule most of the 200+ missed peer review meetings so that most applications are able to be considered at January 2014 Council meetings.
Rescheduling Peer Review Meetings
Most NIH peer review meetings that occurred during or immediately following the government shutdown will be rescheduled so that as many applications as possible are able to be considered at January 2014 Council meetings.
Opportunity to “Refresh” Applications that are Reassigned to May 2014 Advisory Council
As this is an unprecedented situation where the review meetings are being rescheduled under tight time frames, scheduling complexities may prevent the evaluation of the full complement of applications for this round. Thus, while it is thought to be a small number, there may be some applications that cannot be reviewed in time for the January 2014 Advisory Council. These applications will be reassigned to the May 2014 Advisory Council and both the principal investigator and the signing official listed on the grant application will receive an email notification alerting them to the change during the week of November 4, 2013. NIH will also adjust the meeting dates listed in the eRA Commons for these refresh-eligible applications to 09/09/9999 so the applications can be easily identified.
Processing of Applications Submitted During the Shutdown
Applications submitted since October 1 that were held at Grants.gov during the period of the shutdown have been processed by NIH’s eRA systems. Please proactively check the Commons for the status of any application submission.
THE RESCHEDULING OF THE OCTOBER APPLICATION DUE DATES PROVIDED IN MONDAY’S ANNOUNCEMENT REMAINS UNCHANGED.
NIH Post-shutdown FAQ
1. Have progress report deadlines been extended?
Yes. Due dates for Research Performance Progress Reports that were due between October 1-October 21, 2013 have been extended to November 4, 2013.
2. Will November grant application due dates change?
No. November, 2013 grant application due dates will not be extended. NIH’s Loan Repayment Program due dates have been extended from November 15 to December 2, 2013, however.
3. How is NIH handling continuous submission of applications?
Applications submitted to NIH under the continuous submission policy will be reviewed no later than 120 days after receipt, as per the policy.
4. Can I withdraw a grant application that is assigned to January 2014 Council from consideration?
Yes. If you do not wish your application to be reviewed in time to go to January 2014 Council, you are welcome to withdraw the application and submit it for the May Council round using the standard due dates. (Note, the October standard due dates were moved to November, 2013 because of the shutdown. See NOT-OD-14-003 for the new dates.)
5. Will late applications be accepted for the new due dates?
The NIH late application policy will apply as follows:
|New Due Date||Activity Code||Two Week Late Policy Applies?|
|Nov 1||RFAs, PARs||No|
|Nov 12||R01s, U01s, K’s (New)||Yes|
|Nov 14||Exceptions (ASSIST)||No|
|Nov 18||R03s, R21s, R34s, R36s (New) R15s (All)||Yes|
|Dec 11||Refreshed applications||No|
6. Will reviewers get credit for late submission if they were preparing to serve on a meeting that was cancelled?
Yes, if a reviewer was scheduled to serve on a study section that was cancelled in the same round as their own application’s due date, they are eligible for the two-week late submission policy. The reviewer still must include a cover letter explaining the reason for the late submission, including the name of the study section and the name of the SRO.